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Thursday, September 14, 2017

Basic Presentation Apps’ Tips All Students Must Know

Basic Presentation Apps’ Tips All Students Must Know

Guest post by Garttheni Seagar (Share your tips with 56,000+ Malaysian students)

Presentation is becoming a crucial part of study processes in many fields especially in business and creative industries. A successful presentation happens when it reaches the audience positively through right tools and a suitable narrative. Coupled with good public speaking skills, a presenter can turn anyone into a good listener. There are many presentation applications that are available nowadays to realize ideas, strategies, and plans in the most effective way. So, selecting the right presentation app and using the right tools will help save time in developing the slideshow. It is always a good idea to keep updated with presentation basics and continuously improve on developing the slides.
Presentation Tool Comparison
Comparison of Prezi, PowerPoint & Google Presentation Slides (Click to Enlarge)
Here are some tips on few basic presentation apps,

PowerPoint


PowerPoint is included in Microsoft Office and adaptable for any operating systems including Mac with viewer options. This application is suitable for a dry content presentation such as reporting progress, teaching skills or discussing structural plans that involve detailed information breakdown with more charts and side notes. A presenter can go straight to the point with the least of multimedia tools needed. The application is also super convenient when inserting visual aids and excel data sheets to deliver an insightful message
  • Build your own ultimate quick access toolbar with frequently used functions and ordering to fasten the preparation process.  
  • Always create your graphics in a separate file. Then, insert it as a saved imaged to the main presentation file to avoid app processing a heavier file and trouble converting to flash file format.
  • Create custom slide sizes to create adjusted slide sizes for displays. Go to ‘Page Setup’ and type in the height and width of the background size that you would like. Then, click on ‘OK’ and another ‘OK’ on the dialogue box as well. Now, the background would be resized.

Prezi


The application has zoom functions which can keep the easily distracted audiences focused in its contents, especially the children. Also, this application is a good way to tell compelling creative stories and ideas as its web based features allow multimedia contents from other websites to be embedded easily. This will be an advantage for creative industry presentation in telling a narrative story structure.
  • Check the aspect ratio of your project according to your display screen to ensure a smooth presentation of motion graphic and 3D contents, from small to bigger screens.
  • Scale up the important content main titles, keywords, and sub sections in line with presentation style with scaling and zoom functions to add emphasis on the subject. This function is best used to create a surprising effect by hiding the rest of the contents in the entire frame.  
  • Maximize the use of bubble menu. The ‘Insert Shape’ is a very useful element that can be useful in many ways to work within Prezi. There are also other elements such as ‘line tool’ that can allow you to create a simple drawings as wish at any part of the canvas. These visual aids can be reused for future presentations as well.

Google Slides


This free application is packaged with Google Drive. This hints the convenience for collaboration, access through multiple device, offline functions and easier web publishing. In a way, this is a similar version of PowerPoint with a touch of digital intelligence to go with urban lifestyle.
  • Generate links and embedded code for upload free share online. Get your presentation easily attached on websites without worrying about the file size and the hassle of downloading, converting the file. Simply click on the ‘Publish to the Web’ under the project’s ‘File’ button on the top toolbar. You can now find ‘Embed’ option to generate the codes. Also, choose to get just the link for an easy share or. 
  • Integrate with google office applications to enable teammates easily include additional info from other document formats. Learn other related google slides advices from available articles.
  • Present from any place and digital device wirelessly. Google has the advantage of telecasting your presentation through ‘ChromeCast’ for android users and ‘Airplay’ for Apple users. These telecasting apps helps one to even present without the presence of their working laptop or computers. As long as the television, mobile phone or tablet is connected to your presentation, the slides will always be ready to present.
Identifying the type of messages to be delivered and its audience maturity is always the first step before choosing the right application and tools of every presentation. Also, a good presentation coupled with a polished visual aids is a bonus for the presenter at all times. Students shall always learn ways to improvise on their presentation style, tone and narrative as new versions and updates are always enhanced with technology. There are many free learning options available online such as YouTube tutorials, webinars and e-books provided by experts and app makers. Spend time to master the skills!

Garttheni Seagar is PR & Communications Manager at CupoNation Malaysia, a leading online savings platform present in 18 countries around the world that help online consumers save in their day to day spending to make the most out of their budget. CupoNation was founded on 2012 and is headquartered in Munich, with offices in Paris, Madrid, Sao Paolo, Gurgaon and Moscow.
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